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Authentications / Notarials

A. Documents originating in Libya

A document executed outside the Philippines, in order to be recognized for legal purposes in the Philippines, must be either acknowledged or authenticated by the Philippine Embassy.

A.1

We speak of an acknowledgement when the person executing a document signs the document in the presence of an Embassy or consular officer and declares it to be her/his true and voluntary act and deed. These are

1. Special Power of Attorney (SPA)
2. Affidavits (like Affidavit of Support and Consent, Affidavit of Loss of Passport, Affidavit of Parental Consent to Marry)
3. Acknowledgement of Paternity
4. Parental Travel Consent
5. Sworn Statements
Forms or templates may be downloaded from the website or may be requested from the Notarials / Authentication Counter.

A.2

There is authentication when the signature of a recognized Libyan government official is certified by the Embassy to be authentic. Generally, documents requiring authentication are corporate acts or judicial acts or when the individuals executing documents cannot appear and sign at the Philippine Embassy.  Examples of these documents are

1. Employment Certificate
2. Marriage Certificate
3. Birth Certificate
4. School Records (like Diploma, Certificate, Transcript of Records, School Card)
5. Other documents executed before or issued by a Libyan office 

Documents issued in Libya need to be authenticated by the Consular Affairs Department, Ministry of Foreign Affairs, Libya. (Documents issued by clinics and hospitals may require authentication by the Ministry of Health before the Ministry of Foreign Affairs will accept them.)

B. Documents brought in from the Philippines

These documents need to be authenticated by the Philippine Embassy before they can be recognized for legal purposes in Libya. Examples of these documents for use in Libya are

1. PSA (formerly NSO) Records (like Birth Certificates, Marriage Certificates, Death Certificates)
2. School Records (like Diploma, Certificate, Transcript of Records)
3. Employment Certificate

These documents need to be authenticated at the Department of Foreign Affairs in Manila, or at designated DFA Satellite Offices in Metro Manila and DFA Consular Offices in the different regional centers of the Philippines.

For documents coming from the Philippines and meant for use abroad, please read the instructions at http://consular.dfa.gov.ph/procedures?platform=hootsuite.

C. POLO / OWWA Documents

These documents should be verified by the Labor Attaché and/or Welfare Officer, then authenticated by the Embassy before they can be used in the Philippines. Examples of these documents are

1. Contract of Employment
2. Job Orders (plus SPA)

Since there is no Labor Attaché at present, Contracts of Employment can be certified by the Embassy in lieu of verification.

 Requirements for Authentication / Notarization of Documents

1. Individual documents obtained from / filled-up in the Embassy

  • Filled-up form in duplicate
  • Copy of Passport
  • Processing Fee (LYD 35.00 per document

2. Documents brought in from the Philippines

  • Original copy of the document(s) plus two (2) sets of photocopy
  • Copy of Passport
  • Processing Fee (LYD 35.00 per document

3. Documents issued in Libya

  • Original copy of the document(s) plus two (2) sets of photocopy
  • Copy of Passport
  • Processing Fee (LYD 35.00 per document

4. POLO/OWWA Documents

  • Original copy of the document(s) plus three (3) sets of photocopy
  • Processing Fee (LYD 35.00 per document

Duration of processing and release of documents

Documents can be claimed on the next working day.